FAQ: IDFA Bertha Fund

    Frequently asked questions about the IDFA Bertha Fund

    General

    • Can I apply for Project Development and Production with the same project at the same time?
    • Can I apply for IBF Classic Production and IBF Europe Co-Production with the same project?
    • When should the application arrive?
    • How do I fill out the Entry Form?
    • What is a Project Description?
    • What is a Topic Summary / Motivation?
    • How do I send the requested materials?
    • What formats do you accept for a trailer, edited sequence, rough-cut or previous work?
    • When will I receive confirmation?

    IDFA Bertha Fund - Classic

    • Who is eligible to apply?
    • What kind of projects does the Fund support?
    • What are the selection criteria for documentary projects?
    • Which forms do I have to fill out?
    • How can the fund give extra support to improve the project? (contacts, advice, mentors et cetera)
    • When will the results of the selection be known? 

    IDFA Bertha Fund - Europe

    • Who is eligible to apply?
    • What possibilities are there for producers from countries that can also participate in Eurimages?
    • What kind of projects are eligible for IBF: Europe?
    • What are the selection criteria for IBF: Europe?
    • Which forms do I have to fill out?
    • In which language can I send the application?
    • When will the results of the selection be known?

    General

    Can I apply for Project Development and Production with the same project at the same time?
    No, you cannot apply for Project Development and Production with the same project for the same selection round.

    Can I apply for IBF Classic Production and IBF Europe Co-Production with the same project?
    Yes, the local director/producer can apply for production in the Classic scheme and the European co-producer can apply for co-production in the Europe scheme.

    When should the application arrive?
    All required documents and materials per category should be in our office on the day of the deadline at the latest.

    How do I fill out the Entry Form?

    • You can fill out the entry form in the MyIDFA section of our website. If you have registered before, you can login. If not, you first have to register. You will then receive a password by email. Go back to MyIDFA and login with your email address and password, then click on My entries. After that please choose the IDFA Bertha Fund entry form.
    • Once you have filled out the whole form, you can submit it at the bottom of the page.
    • You can only submit the form if you have filled in all obligatory information.
    • You can only submit the form once. If you find any inconsistencies in the form after submitting, please e-mail them to idfaberthafund@idfa.nl.

    What is a Project Description?

    A project description should include: story structure, character description and artistic approach. 

    • Story structure: Describe the anticipated story structure and narrative trajectory, or potential character arcs for your project. Discuss your access to the story and characters. 
    • Character description: Describe the main characters extensively and the potential character arcs for your project. Also discuss the access to the characters.
    • Artistic approach: How are you going to tell this story? Describe your creative vision for the finished project – its visual look and feel. Explain your intended use of cinematic language or any particular artistic approach that informs the storytelling. If applicable, mention any creative elements and assets, interactive elements, new technologies or non-traditional media that you intend to utilize. Explain how these elements will enhance the experience and interaction between viewers and the world of the story.

    What is a Topic Summary / Motivation?
    In the Topic summary/Motivation, you can describe why this topic is important, timely or relevant. Things to consider include: Why do you want to make this film? Why are you the best person to make a film about this? Explain the cultural or social relevance and context for the topic, and why this project is timely or urgent. Give detailed information about the topics, issues, themes, challenges, stakes, or questions that your project will cover.

    How do I send the requested materials?

    • When you submit the entryform, we’ll receive it automatically.
    • Links to Vimeo (with the password, if required) or Youtube can be filled out in the entryform OR can be send in an email to idfaberthafund@idfa.nl. If emailed separately, we still need the link on the day of the deadline at the latest.
    • If you’re going to send a dvd, please send it to:


      IDFA Bertha Fund
      Att: Melanie de Vocht
      Frederiksplein 52
      1017 XN Amsterdam
      The Netherlands

    • Additional documents for IBF Europe can be uploaded in MyIDFA through the ‘documents’ option.

    What formats do you accept for a trailer, edited sequence, rough-cut or previous work?

    • Dvd (PAL or NTSC), NO HD dvd!
    • A link to Vimeo or a link to Youtube. NO mov/avi or any other file which we have to download.
    • NO Powerpoint presentations.
    • NO mini-dv’s or dv-cams.
    • Dvd’s will not be returned.
    • Please don’t send unedited rushes of your project. Most of the time they are not representative for the end result and are not helping your application. In the case you don’t have a trailer or rough-cut, make a selection of the material and try to make an edited sequence.
    • For the category Project Development: send previous work or research material which is most related to the project you’re applying with.

    When will I receive confirmation?

    • Once your application is complete, we’ll send you a confirmation. Please note that it takes a while to process all the projects we receive, especially around the time of the deadlines.
    • If we have questions or if we are missing any information, we will contact you, but please make sure your application is complete.

    IDFA Bertha Fund - Classic

    Who is eligible to apply?
    A producer or filmmaker attached to the project. Projects without a producer will also be accepted. The filmmaker and the producer must meet the requirements stated below. 

    Requirements for the filmmaker:
    • The filmmaker must have the nationality and must also live and work in a country on the IBF Country List.
    • The fund supports both starting and experienced filmmakers.

    Requirements for the producer/organiser:
    • The producer must be based in a country on the IBF Country List.
    • If a producer from another country is attached to the project, it is also necessary for a producer from a country on the IBF Country List to be involved. (In this case, we need a co-production agreement after being pre-selected.)
    • The application to the fund should be made by the producer of the IBF Country List.

    What kind of projects does the Fund support?
    The IDFA Bertha Fund is looking for creative documentaries. In a creative documentary, the director gives form to his or her subjective vision of reality in a creative manner. Please read more about creative documentaries in IDFA’s Mission Statement. We do not apply rigid criteria, but judge each project on its own merits.

    What are the selection criteria for documentary projects?
    • Quality of the content of the documentary
    • Cinematic qualities of the project
    • Originality of the idea, the subject, the story, or the perspective towards the subject or story
    • Importance of the subject
    • Quality of the visual material sent with the project
    • The situation of documentary production in the region or country
    • Previous work of the director

    Which forms do I have to fill out?
    For the IBF Classic categories it will only be necessary to complete an entry form on MyIDFA for the deadline. In addition to basic contact and project details, the entry form includes a synopsis (max. 400 words), a biography and a project description (max. 1,100 words). A project description can include background information, details about protagonists, information about access to protagonists and locations, visual approach, director’s statement, etc.

    Only after being preselected, it will be necessary to complete an extra form, which will be sent by email after the pre-selection. This form includes the following:

    • production plan (What are you going to do with the contribution and a time schedule for the whole production of the planned documentary)
    • extensive budget
    • finance plan (how are you going to finance the total budget)
    • On which items are you going to spend the contribution
    • How can the fund give extra support to improve the project? (contacts, advice, mentors etcetera)
    • Co-production agreement (only when a production company of a non-DAC list country is attached to the project)
    • Optional: max 1 page with extra information about the content of the project if not yet provided in the entryform. (for example more information on characters or background etcetera)

    In which language can I send the application?
    We need all applications in English, except applications from francophone Africa and Haïti, which can be in French.

    When will the results of the selection be known? 
    A pre-selection committee will evaluate all submissions and will make a pre-selection within 20 days after the deadline. The applicants of the pre-selected projects will receive a more extensive application form, which must be completed and returned within a week! If applicants do not comply with this requirement, projects will be automatically rejected. The pre-selection form includes among others an extensive budget, finance plan and production schedule. These applications will then be sent to the final selection committee, whose findings will be announced two months after the deadline.

    IDFA Bertha Fund - Europe

    Who is eligible to apply?
    This category is for documentary projects that have a director from a developing country and are realized through international co-productions in which at least one European producer from a MEDIA sub-program country and one non-European producer from a country on the IBF Country List is involved. The application has to be submitted by the European co-producer and should involve a creative element, like a key crewmember or postproduction service, from Europe.

    What possibilities are there for producers from countries that can also participate in Eurimages?

    • Georgia and Turkey are non-EU member states that cannot participate in the Creative Europe Media Programme and therefore are not eligible for IDFA Bertha Fund – Europe. Both countries qualify to apply for IDFA Bertha Fund – Classic.
    • Albania, Bosnia Herzegovina, Montenegro, Serbia and Former Yugoslav Republic of Macedonia can participate in the Creative Europe Media Programme and therefore are eligible to apply for IDFA Bertha Fund – Europe (as the European co-producer). This also means that these countries do not qualify anymore to apply for IDFA Bertha Fund – Classic.

    If a project is by a director from Georgia or Turkey and is shot in one of these countries, this qualifies for IDFA Bertha Fund – Europe as long as the applicant is a producer based in the MEDIA sub-program countries and there is at least one producer in a country on the IBF Country List that is not a member of Eurimages.

    What kind of projects are eligible for IBF: Europe?
    Co-production:

    • creative documentaries with a minimum length of 60 minutes with international distribution potential
    • documentary projects in the production phase
    • documentary projects finalized no later than December 1, 2018 (for projects selected for the May 2017 deadline)
    • documentary projects to be shot in one of the countries as defined on the IBF Country List
    • documentary projects with a global marketing and distribution strategy

    Before applying, please check the regulations carefully. 

    Distribution:

    • creative documentaries with a minimum length of 60 minutes with international distribution potential
    • documentary projects in the final cut stage
    • the distribution activities should be finalized no later than in 2018 (for projects selected between December 2016 and October 2017)
    • documentary projects to be shot in one of the countries as defined on the IBF Country List
    • documentary projects with a global marketing and distribution strategy

    Before applying, please check the regulations carefully.

    What are the selection criteria for IBF: Europe?
    For more information on the selection procedure and contracts download this PDF.

    Which forms do I have to fill out?
    Co-production:
    • An entry form. In addition to basic contact and project details, the entry form includes a synopsis (max. 400 words), a biography and a project description (max. 1,100 words). A project description can include background information, details about protagonists, information about access to protagonists and locations, visual approach, director’s statement, etc.
    • A complete production budget (fill out tab 1 + 2), using the Excel sheet which is available here
    Before applying, please check the Checklist for IBF Europe Entry carefully to see what other additional materials you will have to send to complete your application.

    Distribution:
    • An entry form. In addition to basic contact and project details, the entry form includes a synopsis (max. 400 words), a biography and a project description (max. 1,100 words). A project description can include background information, details about protagonists, information about access to protagonists and locations, visual approach, director’s statement, etc.
    • A budget for all distribution activities (fill out tab 1 +2), using this excel sheet.

    Before applying, please check the Checklist for IBF Europe Entry carefully to see what other additional materials you will have to send to complete your application.

    In which language can I send the application?

    We need all applications in English.

    When will the results of the selection be known?
    Two months after the deadline of the selection round we will publish the results on the website and you will receive an email about the result of your project.