IBF Europe: Regulations for Distribution Support

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Key facts
• The maximum amount awarded per project is €30,000.
• A total of 3 projects can be supported between December 2016 - 1 October 2017. 
• Only complete applications will be taken into consideration (see Submit your Project).
• No application deadline. The IBF will accept and grant to documentary projects from December 2016 – 1 October 2017.
• The selection will be announced within 3 months after submission.

Eligibility

Eligible projects
• The documentary for which distribution support is requested should correspond to the following criteria:
• Creative documentary (minimum 60 minutes).
• The director of the documentary should be a citizen of one of the countries mentioned on the IBF Country List and primarily live and work in that country.
• The documentary should be in the rough cut or final cut stage.
• The documentary should be shot in one of the countries on the IBF Country List.
• The documentary concerns an international co-production involving at least one producer based in a MEDIA sub-program country and one producer from a country on the IBF Country List (except Turkey and Georgia, because of being a member of Eurimages). The co-production structure should be reflected in a co-production agreement.
• The share of the co-producer(s) coming from countries participating in the MEDIA sub-program should be between 20-70%. Please note that the division of shares is not necessarily defined in monetary terms.
• The application should present a distribution strategy that covers a minimum of three different territories, of which at least:
• 1 territory is participating in the MEDIA sub-program;
• 1 territory is listed on the IBF Country List, preferably the country where the documentary has been shot or if circumstances do not allow this a neighboring country.
• The distribution strategy should include:
• a promotion and marketing strategy through a combination of the following: internet, VOD, other digital platforms and/or outreach campaigns as well as theatrical release, television, event screenings and festivals;
• a description of the different partners expected to be involved, such as sales agents, distributors, broadcasters, VOD partners, event organizers and/or outreach partners;
• a confirmation of a minimum of 3 partners involved in the distribution;
• a general timeframe which indicates that all requirements and obligations as stated in the distribution budget will be fulfilled before December 1, 2018 (see under contracts and payment).

Eligible applicants
• The applicant should be a rights holder of the documentary – or the coordinator of a consortium of rights holders – for the territories in which the distribution activities take place.
• The applicant should be a company that has been located and active for at least two years in a country participating in the MEDIA sub-program and owned – directly or by majority participation – by citizens of such countries.
• The track record of the applicant should demonstrate a participation in the production and/or distribution of at least two international/European co-produced documentaries.

Financial eligibility
• The budget for distribution should reflect that a minimum of 30% of the IDFA Bertha Fund – Europe grant will be spent on basic communication tools and a minimum of 30% will be spent on publicity in at least three territories.
• A maximum of 7% of the IDFA Bertha Fund – Europe grant can be spent on overhead of the partner(s) involved.
• The IDFA Bertha Fund – Europe program can provide support up to 75% of the total budget for distribution activities.
• The financial report for the IDFA Bertha Fund should include the official approval of an external auditor on the expenses made. Costs for an external auditor should be included in the budget.
• Projects can only receive funding from one of the European co-production funds in the Europe Creative scheme, and applicants are obliged to mention any other current applications when applying.
• The funding available for distribution support in the framework of IBF Europe is €30,000 per project, with a maximum of €15,000 per territory.

Eligible costs/activities:
Funding can be requested to cover Promotion and Publicity expenses, such as costs for a website, VOD, posters, trailer, social media, press promotion, digital deliverables, additional language versions, edit of a trailer, outreach campaign and distribution consultancy, coordination of distribution activities and/or the costs to hire freelance experts to handle the publicity and promotion in support of the film’s distribution strategy.

Selection procedure
All submissions will be evaluated within 3 months after the deadline. The selection committee will meet several times in 2017 to decide on the selection. More information on the selection procedure and contracts will be given out here soon.

[Proceed to:]
Submit for Distribution Support
Frequently Asked Questions
Selection procedure and contracts
Call for Entry: IDFA Bertha Fund December 22, 2016 | The IDFA Bertha Fund is looking for new creative documentary projects from developing countries for both its classic program and the IBF Europe distribution scheme.
Ally Derks receives Pioneer Award December 12, 2016 | Last Saturday, Ally Derks received a prestigious Pioneer Award from the International Documentary Association.
Open Call: Short Web Documentaries November 26, 2016 | IDFA and Jos de Putter from Deep Focus Web Documentaries invite entries for project proposals from talented (young) filmmakers.
And the winners are... November 23, 2016 | At the Awards Ceremony in the Stadsschouwburg, the 14 winners of IDFA 2016 have just been announced.

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IDFAindustry @IDFAindustry 9 days ago
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IDFAindustry @IDFAindustry 10 days ago
RT @OveRishojJensen: 4 days left to apply 4 #RealYoung - bring your kids or youth documentary to an international audience. #KidsContent ht…
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