IBF Europe: Regulations for International Co-production Support

    The IDFA Bertha Fund supports international co-productions between documentary filmmakers in Africa, Asia, Latin America, Middle East and parts of Eastern Europe (see IBF Country List) and European co-producers (see MEDIA sub-program).

    Key facts:

    • The maximum amount awarded per project is €40,000.
    • A total of 6 projects can be supported in 2017.
    • Only complete applications will be take into consideration.
    • The selection will be announced by the end of June 2017.

    Please read the Regulations below carefully to see if your project meets the basic criteria before filling out the entry form, which will be available through MyIDFA a month before each deadline. 

    Next deadline: May 1, 2017.

    Go to the entry form

    Regulations

    Eligible projects

    Documentaries applying for co-production support should comply to the following criteria:

    • It should be a creative documentary with a minimum length of 60 minutes with international distribution potential; see IDFA's Mission Statement for more information on creative documentaries.
    • The documentary project should be in the production phase.
    • The documentary project should be finalized no later than in 2018. This has to be reflected in a realistic production schedule.
    • This time schedule should also indicate that all requirements and obligations as stated in the funding contract can be fulfilled by December 1, 2018. For more information on Contracts and Assessment download this PDF.
    • The documentary project should be by filmmakers who are nationals of a country on the IBF Country List and primarily live and work in that country.
    • The documentary project should be shot in a country on the IBF Country List.
    • The project should have at least one producer in a country on the IBF Country List (that is neither a member of Eurimages nor part of the MEDIA sub-program) and one based in the MEDIA sub-program countries.
    • The share of the co-producer(s) from countries participating in the MEDIA sub-program must amount to a minimum of 20% at the time of first payment and cannot exceed 70%.
    • Proposals should include a global marketing and distribution strategy, preferably including a timeline.
    • The co-production structure should be reflected in a co-production agreement. For the purpose of the project selection procedure a memo-deal (see footnote) may be accepted.

    ​ Eligible applicants

    • The applicant should be a production company that has been located and active for at least two years in a country participating in the MEDIA sub-program and owned (directly or by majority participation) by nationals from such countries.
    • The applicant producer must show a track record in documentary production and international co-production. A list of film titles, co-production structure, financial contribution, release dates and sales/distribution results should be included.

    Financial eligibility

    • The total budget (development, production and post-production) of the proposed project should not exceed €400,000 and should reflect the expenditure on the creative element from a MEDIA sub-program country.
    • A minimum of 15% of the grant from IBF Europe should be spent in a MEDIA sub-program country. The expenditure should demonstrate the co-producer’s artistic involvement in the project and can be spent on eligible costs in the production or post-production process. The producer’s fee is not part of this expenditure.
    • The overhead of the applicant cannot exceed 10% of the total awarded grant, including the producer’s fee.
    • The financial report for the IDFA Bertha Fund should include the official approval of an external auditor on the expenses made. Costs for an external auditor should be included in the budget.
    • Eligible costs for production and post-production include key crew, travel and accommodation, equipment, archive, editor/editing system, color correction, sound mixing, screening copies, mastering, subtitling, deliverables and distribution consultancy.
    • Projects can only receive funding from one of the European co-production funds in the Creative Europe scheme, and applicants are obliged to mention any other current applications when applying.

    Selection procedure

    All submissions will be evaluated within two months after the deadline. At the end of June a selection committee will meet to decide on the final selection and the complete selection will be announced shortly thereafter. For more information on the selection procedure and contracts download this PDF.

    Questions? Please check our Frequently Asked Questions before emailing our office at idfaberthafund@idfa.nl

    Footnote: What should be in a memo-deal?

    The memo-deal needs to contain detailed provisions on the following aspects:

    • a clear indication of the participation of each co-producer in the financing of the project;
    • joint ownership of all the rights;
    • sharing of the revenues between the co-producers (exclusive and/or shared territories);
    • definition of the total budget, spending requirements and the event of over-budget; and
    • reference to the applicable treaties.