IBF Europe: Regulations for International Co-production Support
The Fund is looking for documentaries that use strong visual treatments to tell compelling stories and have the potential to reach a global audience.
Through IBF Europe - International Co-production support, the IDFA Bertha Fund aims to encourage European producers (see MEDIA sub-program countries) to participate as co-producer in high-quality documentary projects by filmmakers from Africa, Asia, Latin America, the Middle East, and Eastern Europe (see IBF Europe Country List).
Specific attention will be paid to the stimulation of European producers from countries with limited national co-production funding schemes, or from countries that are not yet fully involved in international co-productions. IBF Europe is supported by the Creative Europe – MEDIA program of the European Union.
- The maximum amount awarded per project is €40,000.
- A maximum of 6 projects can be supported in 2020.
- Only complete applications will be take into consideration (see checklist for IBF Europe Entry).
- The upcoming application deadline is April 1, 2020
- The selection will be announced by the end of May 2020.
Please read the regulations below carefully to see if your project meets the basic criteria before filling out the entry form, which will be available through MyIDFA from February 15, 2020.
The IBF Europe International Co-production Support targets the following projects and applicants:
- Documentary projects with international distribution potential, that are in any stage of production.
- Documentary projects by filmmakers with the nationality from a country in Africa, Asia, Latin America, the Middle East or parts of Eastern Europe, as defined on the IBF Europe country list and preferably live and work in this country. A co-direction with a filmmaker from a country which is not on the IBF Europe country list is not eligible.
- Documentary projects that are shot in one of the countries on the IBF Europe country list.
- Documentary projects that will be finalized at the latest in March 2022. General time frame of the project should indicate that all conditions and payments as mentioned in the contract will be finalized before the 1st of June 2021. For more information on contracts and assessment, download this PDF.
- Proposals should include a global marketing and distribution strategy, preferably including a timeline.
- The applicant should be a production company that is constituted and active for at least two years in a country participating in the MEDIA Sub-program.
- The applicant must show a track record in film production and co-production. A list of film titles, co-production structure, financial contribution, release dates and sales/distribution results should be included.
The documentary for which International Co-production support is requested should correspond to the following criteria:
- Creative documentaries of a minimum length of 60 minutes
- Projects should be produced with a minimum of two co-production countries:
- The share of the co-producer(s) coming from countries participating in the MEDIA sub-program must amount to a minimum of 20% and cannot exceed 70%.
- The co-production structure should be reflected in a co-production agreement. For the purpose of the project selection procedure a memo-deal may be accepted.
The memo-deal needs to contain detailed provisions on the following aspects:
- clear indication of the participation of each co-producer in the financing of the project;
- joint ownership of all the rights;
- sharing of the revenues between all co-producers (exclusive and/or shared territories); taking into account that the producers coming from the MEDIA Sub-program countries together have a share between 20% and 70%;
- definition of the total budget, spending requirements and the event of over-budget;
- reference to the treaties applicable.
- Projects must be submitted by audiovisual entities established in one of the countries participating in the MEDIA Sub-program and owned - directly or by majority participation - by nationals from such countries.
Financial eligibility rules
- The total budget (development, production and postproduction) of the proposed project should not exceed €500,000 and should reflect the expenditure on the creative element from a MEDIA sub-program country.
- Of the IBF Europe grant a minimum of 15% should be spent in a MEDIA sub-program country. The expenditure should demonstrate the co-producer’s artistic involvement in the project and can be spent on eligible costs in the production or postproduction process. The producer’s fee is not part of this expenditure.
- Eligible costs for production and postproduction include key crew, travel and accommodation, equipment, archive, editor/editing system, color correction, sound mixing, screening copies, mastering, subtitling, deliverables, distribution consultancy and external auditor. Only costs made after the date of application are eligible.
- The producer’s fee of the applicant is limited to a maximum of 7,5% of the total awarded grant. The total overhead of the applicant cannot exceed 10% of the awarded grant, including the producer’s fee.
- Costs for an external auditor should be included in the budget. The financial report for the IDFA Bertha Fund should include the official approval of an external auditor on the expenses made.
- The IBF Europe Co-production Support cannot be combined with funding from Eurimages and the following similar international co-production schemes funded by Creative Europe:
All submissions will be evaluated within 2 months after the deadline. At the end of May, a selection committee will meet to decide on the final selection and the complete selection will be announced shortly thereafter. Please note that within six months of selection of a project, 50% of the financing should be in place.
Once a project is selected the applicant has the obligation to mention the IDFA Bertha Fund Europe by means of a logo provided by the fund in the credits of the documentary and all publicity material.
For more information on the selection procedure, assessments and contracts, click here.