IBF Europe: Regulations for International Co-production Support

    The IDFA Bertha Fund supports international co-productions between documentary filmmakers in Africa, Asia, Latin America, the Middle East and parts of Eastern Europe (see IBF Country List) and European co-producers (see MEDIA sub-program countries).

    Key facts:

    • The maximum amount awarded per project is €40,000.
    • A total of 6 projects can be supported in 2018.
    • Only complete applications will be taken into consideration.
    • The selection will be announced by the end of June 2018.

    Please read the Regulations below carefully to see if your project meets the basic criteria before filling out the entry form.
    Next deadline: May 1, 2018.

    Go to the entry form

    Regulations

    The IBF Europe International Co-production Support targets the following projects and applicants:

    Targeted Projects

    • Documentary projects by filmmakers who are nationals of a country as defined on the IBF Country List that is not a part of the Media sub-program countries. Filmmakers should be rooted in that country.
    • Documentary projects with international distribution potential, that are in any stage of production.
    • Documentary projects that will be finalized at the latest in 2019. General time frame of the project should indicate that all conditions and payments as mentioned in the contract will be finalized before 1 December 2019. For more information on Contracts and Assessment download this PDF.
    • Documentary projects to be shot in one of the countries as defined on the IBF country list.
    • Proposals should include a global marketing and distribution strategy, preferably including a timeline.

    Targeted applicants

    • The applicant should be a production company located in a country participating in the MEDIA sub-program and that has been active for at least two years.
    • The applicant must show a track record in film production and co-production. A list of film titles, co-production structure, financial contribution, release dates and sales/distribution results should be included.

    The documentary for which International Co-production support is requested should correspond to the following criteria:

    Eligible projects

    • Creative documentaries of a minimum length of 60 minutes
    • Projects should have at least one producer in a country on the IBF country list (that is neither a member of Eurimages nor part of the MEDIA sub-program) and one based in the MEDIA sub-program countries.
    • The share of the co-producer(s) coming from countries participating in the MEDIA sub-program must amount to a minimum of 20% at the time of first payment and cannot exceed 70%.
    • The co-production structure should be reflected in a co-production agreement. For the purpose of the project selection procedure a memo-deal may be accepted.
      • The memo-deal needs to contain detailed provisions on the following aspects:
        • clear indication of the participation of each co-producer in the financing of the project;
        • joint ownership of all the rights;
        • sharing of the revenues between the co-producers (exclusive and/or shared territories);
        • definition of the total budget, spending requirements and the event of over-budget;
        • reference to the treaties applicable.

    ​ Eligible applicants

    Financial rules

    • The total budget (development, production and post-production) of the proposed project should not exceed €400,000 and should reflect the expenditure on the creative element from a MEDIA sub-program country.
    • A minimum of 15% of the grant from IDFA Bertha Fund Europe should be spent in a MEDIA sub-program country. The expenditure should demonstrate the co-producer’s artistic involvement in the project and can be spent on eligible costs in the production or post-production process. The producer’s fee is not part of this expenditure.
    • The total overhead of the applicant cannot exceed 10% of the awarded grant, including the producer’s fee. The producer’s fee of the applicant is limited to a maximum of 7,5% of the total awarded grant.
    • The financial report for the IDFA Bertha Fund should include the official approval of an external auditor on the expenses made. Costs for an external auditor should be included in the budget.
    • Eligible costs for production and postproduction include key crew, travel and accommodation, equipment, archive, editor/editing system, color correction, sound mixing, screening copies, mastering, subtitling, deliverables and distribution consultancy.
    • Only costs made after the application deadline can be covered by the IBF Europe grant.
    • Projects can only receive funding from one of the European co-production funds in the Creative Europe MEDIA scheme, and applicants are obliged to mention any other current applications when applying.

    Selection procedure

    All submissions will be evaluated within two months after the deadline. At the end of June a selection committee will meet to decide on the final selection and the complete selection will be announced shortly thereafter. More information on the selection procedure, assessments and contracts is available here