FAQ: Submitting your film

    IDFA welcomes films and interactive/immersive new media projects. Below, you can find the frequently asked questions about the film entry form. For interactive and immersive new media projects please go to the DocLab FAQ page.

    Read the regulations

    Submission of a film

    1. I want to submit my film to IDFA. What do I have to do?
    2. What is the difference between world, international, European, and Dutch premieres?
    3. What is the country of production of my film?
    4. Can I submit a work in progress?
    5. I made a mistake on my entry form. Can I get back in to change it?
    6. If selected, in which format will my film be screened at the festival?
    7. Why do the statistics on my Vimeo link show zero views?

    Payment

    8. Why do you charge an entry fee?
    9. How can I pay?
    10. What do I do if I can't use one of the provided payment methods?
    11. Do I have to pay before a certain date?
    12. How can I become eligible for a discount code?
    13. I already paid but I want to withdraw my submission. Can I get a refund?
    14. I get an error when I attempt to pay the fee. What should I do?
    15. Should I expect a confirmation e-mail that my payment went through?
    16. My film is being made with support from the IDFA Bertha Fund. Do I still have to pay the entry fee?
    17. My bank statement shows a payment made to a company called Adyen. Is this the payment to IDFA?
    18. Do I need to pay VAT?

    Submission of a film

    1. I want to submit my film to IDFA. What do I have to do?
    In order to submit your film you need to first read our regulations carefully. In the regulations you will find the general entry requirements and the entry requirements per program section. After establishing which program section(s) your film is eligible for, please go to MyIDFA in order to submit the online entry form and pay the entry fee. Please note that it is your responsibility to make sure to include a link to an online screener with a password that is valid up until December 2019.

    2. What is the difference between world, international, European, and Dutch premieres?
    i. World premiere: the first screening ever.
    ii. International premiere: the first screening of the film outside the country of production. Prior to IDFA, the film has only been screened in its home country. Example: a Canadian film that has only been screened in Canada is eligible for an international premiere at IDFA.
    iii. European premiere: the first screening in Europe. Prior to IDFA, the film has been screened outside the country of production but not yet in Europe. Example: a Chinese film that has been screened in China and the United States is eligible for a European premiere at IDFA.
    iv. Dutch premiere: first screening in the Netherlands.

    Please note that IDFA gives priority to world premieres.

    3. What is the country of production of my film?
    The country of production is the country or countries where the (co-)production company(s) are registered, and the country(s) that the director(s) identifies as their home, be it in terms of citizenship, origin, or residence. Shooting locations do not count as countries of production.

    With regards to submissions for the IDFA Competition for Dutch Documentary, a film is considered a Dutch production if the film’s director(s) and/or main producer(s) are based in The Netherlands.

    4. Can I submit a work in progress?
    Although we strongly prefer to be sent final versions, we do accept works in progress. Please note, however, that IDFA will view any film entry (whether submitted as a work in progress or a final version) only once. Rejected works in progress cannot be resubmitted when a newer version is available, nor for the following year.

    5. I made a mistake on my entry form. Can I get back in to change it?
    Once you have submitted an entry form, you can no longer change it yourself. Just send an e-mail to program@idfa.nl, and we will correct the information in our database.

    6. If selected, in which format will my film be screened at the festival?
    Once your film has been selected, you should deliver the screening copy as a DCP (2K/4K). IDFA requires all DCPs to be in XYZ colorspace encoded in JPEG2000. Presentation of other formats and video systems requires authorization from the festival.

    7. Why do the statistics on my Vimeo link show zero views?
    We view every film submitted to IDFA, but there have been instances in which our views are not recorded on Vimeo’s statistics. Films viewed via a third party player do not always record views in the same way that films viewed via their direct link in a web browser are counted. The vast majority of the films submitted to us are viewed in this manner, and therefore the view statistics are not always counted properly.

    Payment

    8. Why do you charge an entry fee?
    IDFA greatly appreciates your submissions, and we sincerely hope that you see IDFA as a valuable launch pad for your creative documentary. Unfortunately, due to rising costs, we require a fee for each submission. This fee of €50 plus VAT will cover the processing, careful viewing, and reviewing of your film.

    9. How can I pay?
    We are offering the following methods to pay the entry fee:
    i. Credit cards: MasterCard, Visa, and American Express
    ii. iDeal

    10. What do I do if I can’t use one of the provided payment methods?
    If you don’t have the ability to use one of the above methods of payment, please send an e-mail to program@idfa.nl.

    11. Do I have to pay before a certain date?
    Payment should take place as quickly as possible and within two weeks after the submission of our online entry form. Entries will not be processed and taken into consideration until your payment has been received.

    12. How can I become eligible for a discount code?
    Discount codes are only available if someone from the IDFA staff has reached out to you. If you haven’t received a code already, you are not eligible.

    13. I already paid but I want to withdraw my submission. Can I get a refund?
    Unfortunately, we apply a no refund policy.

    14. I get an error when I attempt to pay the fee. What should I do?
    If you get an error while trying to pay, please send an e-mail to support@idfa.nl.

    15. Should I expect a confirmation e-mail that my payment went through?
    If your payment was successful, you will receive a confirmation by e-mail.

    16. My film is being made with support from the IDFA Bertha Fund. Do I still have to pay the entry fee?
    If your film is being or has been made with support from the IDFA Bertha Fund, please send an e-mail to idfaberthafund@idfa.nl before filling out the entry form.

    17. My bank statement shows a payment made to a company called Adyen. Is this the payment to IDFA?
    Yes, this is possible, as Adyen handles all IDFA payments.

    18. Do I need to pay VAT?
    In case you fill out a company which is based outside the Netherlands as the billing address, you will not be charged additional VAT by IDFA, but you will have to pay your VAT duties in your own country.

    • If this is within the European Union, you need to fill in your VAT details in the billing address field. For general VAT rules within the EU please go to EU Tax and Customs info.
    • If your company is based outside the EU, IDFA will not charge VAT but you will need to check your tax regulations in your own country and act accordingly.

    All Dutch submissions and all submissions done by private persons only (with no company attached) will need to pay VAT and will be charged in the IDFA invoice.